Page 20 - BOSS Today Issue 16

Archiving and filing

PowerRetrieve’s innovative Through its partnership, Cloud based
technology means that many InfoCap works with Olivetti
of the problems that beset early during the process of web to print
scanners, particularly around the recommending the most Want to secure
issue of character recognition, suitable combination of MFP
have been overcome. and software for a client. “The
This means that you do not combined expertise of these
have to be precisely accurate two partners enables customers your customers’ spend
in your search terms before to confidently install the best
you can get hold of the solution, for their company’s
archived document you are requirements,” says Dawes.
after. PowerRetrieve’s search Still, back at Hamelin Brands on printed stationery?
technology doesn’t just rely Prince remains unconvinced
on full words, as in a standard that doing everything digitally
Boolean search, but also searches is what customers actually
the characters within the words want. The Elba promotion
to come up with similar patterns. campaign, she says, is designed
It can then come up with an to “stem the decline we have
“intelligent hit list” of exact and seen for years now”, but she
near hits. says that decline is down to
commoditisation in the market
Misspellings sorted with own label brands – not to
Dawes says this means you any particular increase in digital
can misspell a word in the storage.
search term you key in and the “People do still do a lot of
technology should still find you filing,” she says. “They may be
the relevant document. “Because printing a lower percentage of
it is searching for groups of emails than they did in the past,
characters, rather than exact but because the email is there
The Brother ADS-2100 has been designed to make file storage easy words, it will still find, it,” he says. they are probably filing more
The intelligent hit list means than they would ever have
A3 size and is compatible with “the steep you will not be inundated done with letters in the old
Windows, Mac and Linux. It also with irrelevant documents, he days. The steep decline we saw
allows users to create searchable decline we says, and in any case you can at the start of the digital era has
PDFs, and scan directly onto as alter the system’s fuzzy logic come to an end.”
USB host or into Microsoft Office saw at the start to suit the kind of search you Forsyth at Brother also
software. of the digital are undertaking. What you concedes that the paperless
Olivetti has also seen the won’t have to do, he says, is office, which many thought we
advantages of this sort of era has come wait around. “We currently have were heading to a decade or
approach to selling its range a client with over 35 million so ago, is “becoming less of a
of multifunction printers to an end.” documents. We did a five reality for business”.
(MFPs) in the UK market. It is word search with them and “However,” he says, “flexible
now partnering with InfoCap PowerRetrieve took 28 seconds working habits and increasing
Technologies whose software, The software integrates with to get through the whole lot,” he workloads mean that your
known as PowerRetrieve, is any range of MFPs on a network says. customers are looking for
designed to automate the and constantly communicates He says one advantage the technology which makes their
entire capture, indexing and with them to pick up any automatic indexing has over archives and document storage
filing of scanned and electronic documents that have been manual indexing is that the work as efficiently as they do.”
documents that an office uses. scanned. It then either routes system is not dependent on Dealers, it seems should
According to InfoCap them to users on the network or index categories that might have plough something of a middle
managing director David Dawes, automatically indexes the entire been dreamed up by a member way. Designed for Corporations
what this means is that effectively contents of the documents at a of staff six months ago. “How can
any office worker can leave a rate of around 7,000 A4 pages that person possibly have known ■ TO FIND OUT MORE, VISIT
range of documents on the per minute. exactly how you wanted to index www.hamelinbrands.com; Personalised full demo at cognitu.com/demo
copier hopper and PowerRetrieve The documents are then your work six months later?” he www.brother.co.uk;
will automatically scan them in stored in a secure file room says. “With automatic indexing www.infocap.co.uk AND E: cicely@ivorsolution.co.uk
and sort them out. that, and according to Dawes, you are not restricted in that way.” www.olivetti.co.uk
T: 020 7566 5070 www.ivorsolution.co.uk

20 BOSS TODAY | March/April 2013

Archiving.indd 4 13/03/2013 13:50